National Peroxide Cuts Transporter Reconciliation From Weeks to a Day
• Operational Bottleneck
Every freight bill from a transporter had to be checked by hand against three sources in National Peroxide's Infor LN ERP: dispatch records, the contract price list set by destination pin code and vehicle size, and the vendor master.
Bills arrived as PDFs in different layouts, so each one meant finding the matching dispatch entry, confirming invoice details, and comparing rates. A six-person Accounts Payable team took weeks to clear batches, causing payment delays and transporter disputes.
/ Automated Workflow
What Softfranc Built
Softfranc Technologies built a Claude Cowork workflow covering the full path from transporter's bill to final ERP payment entry
Bill Reading & Validation
Transporter Portal
Debit Notes
Claude Cowork reads each bill from PDF directly, pulling invoice numbers, names, tanker sizes, pin codes & billed price, It checks every line against Infor LN: the invoice and customer must exist in dispatch records, and the billed price must match the contract rate for that pin code and vehicle size. No separate model had to be trained for each transporter's format.
Transporters log in to upload acknowledged Lorry Receipts (LR), delivery dates, and delivered quantities. Claude Cowork checks these entries automatically as part of validation.
Shortages and damaged packaging are calculated automatically into debit amounts and raised as formal debit notes against the transporter without manual paperwork.
Alerts and Booking
Audit Trail
Failed checks trigger plain-language alerts to sales and transporters for correction. Passed bills prepare for Infor LN, book as purchase invoices, and move smoothly to payment.
LR copies, delivery dates, transporter bills, and debit notes link directly to each invoice, letting auditors trace every shipment from sales order to final payment.
+ Measurable Impact
National Peroxide redeployed 3 of the 6 Accounts Payable staff who handled bill validation to other work. The remaining three review the exceptions Claude Cowork flags. Every bill is checked against dispatch data, contract pricing, and vendor records the same way, so discrepancies reach the sales team and the transporter as soon as a bill is processed rather than weeks later. Shortages and damage now turn into debit notes without manual calculation, and delivery dates and LR copies are on file against each invoice for audit.